Privacy Policy

Imperial Mindworks designs and builds premium websites for Swiss businesses. We treat the personal data entrusted to us with the same care and precision we apply to our design and engineering work.

This Privacy Policy explains which personal data we process when you visit our website, submit an enquiry or work with us as a client, why we process it, and which rights you have. It is drafted in line with the Swiss Federal Act on Data Protection (FADP) and, where applicable, the EU General Data Protection Regulation (GDPR).

The controller responsible for the processing described in this policy is:

• Imperial Mindworks
• [Registered legal entity name]
• [Street address, postal code, city], Switzerland
• Email: contact.imperialmindworks@gmail.com

If you have questions about this policy or about how your data is handled, please contact us using the address above.

We collect only the data we need in order to respond to you and deliver our services.

• Enquiry data — full name, business name, email address, phone number, the service you are interested in, your preferred contact method and the content of your message.
• Client and project data — contact details of your team, billing information and materials you share with us to deliver a project.
• Technical data — IP address, browser and device type, referring page and timestamps, processed by our hosting provider in server logs for security and reliability purposes.
• Communication data — emails, calls and meeting notes relating to your enquiry or project.

We do not knowingly collect special categories of personal data, and we ask that you do not send us such data through our contact form.

• To respond to your enquiry and prepare a consultation or proposal.
• To deliver, support and improve the systems we build for you.
• To manage contracts, invoicing and accounting obligations.
• To operate and secure our website and prevent misuse or abuse.
• To send service-related updates, and — only with your consent — occasional information about our services.

We do not sell personal data, and we do not use enquiry data for automated decision-making that would have legal effects on you.

Where the GDPR applies, we rely on the following legal bases:

• Consent (Art. 6(1)(a)) — when you submit the contact form or opt in to receive information from us.
• Contract (Art. 6(1)(b)) — to negotiate, conclude and perform an agreement with you.
• Legitimate interests (Art. 6(1)(f)) — to secure our website, prevent misuse and improve our services.
• Legal obligation (Art. 6(1)(c)) — to comply with retention, tax and accounting requirements.

Under the Swiss FADP, we process personal data lawfully, in good faith and proportionately.

We share personal data only where necessary, and only with recipients bound by confidentiality and data processing obligations:

• Hosting and infrastructure providers that operate our website.
• Email delivery providers used to transmit contact-form enquiries to us.
• Professional advisers, accountants and authorities where legally required.
• Subcontractors or specialists engaged on your project, where relevant and agreed with you.

We never sell, rent or trade personal data.

We apply technical and organisational measures appropriate to the risk, including encrypted transport (TLS) for all website traffic, access control on a need-to-know basis, hardened infrastructure and regular review of our providers.

No method of transmission or storage is completely secure. If we become aware of a personal data breach that presents a high risk to you, we will inform you and the competent authority as required by law.

• Enquiries that do not lead to a project — retained for up to [12] months, then deleted.
• Client and contract data — retained for the duration of the engagement and afterwards for the statutory retention period (in Switzerland generally 10 years for business records).
• Server logs — retained for a short technical period defined by our hosting provider.

When data is no longer needed, we delete or anonymise it.

Subject to applicable law, you have the right to:

• Request access to the personal data we hold about you.
• Request correction of inaccurate or incomplete data.
• Request deletion of your data where no retention obligation applies.
• Request restriction of processing or object to processing.
• Receive your data in a portable, machine-readable format.
• Withdraw consent at any time, without affecting past lawful processing.

To exercise a right, write to contact.imperialmindworks@gmail.com. We respond within 30 days. You may also lodge a complaint with the Swiss Federal Data Protection and Information Commissioner (FDPIC) or, in the EU/EEA, your local supervisory authority.

Our website is designed to work with a minimal cookie footprint. We use only cookies or equivalent storage that are strictly necessary to deliver the site securely and remember your basic preferences.

Should we introduce analytics or marketing cookies, we will request your consent beforehand and provide a way to change your choice at any time. You can also block or delete cookies in your browser settings; parts of the site may then behave differently.

We rely on a small number of carefully selected providers to operate this website and communicate with you, including hosting and email delivery services. These providers act as processors on our behalf and may only process data according to our instructions.

Links to external websites are provided for convenience. We have no control over their content or privacy practices and accept no responsibility for them.

Some of our providers may process data outside Switzerland or the EEA, including in the United States. Where this happens, we ensure an adequate level of protection through recognised safeguards such as the European Commission's Standard Contractual Clauses, Swiss-approved equivalents and, where relevant, additional technical measures.

You may request further information about the safeguards applied to a specific transfer.

Our services are directed at businesses and are not intended for children under 16. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us and we will delete it promptly.

We may update this Privacy Policy to reflect changes in our services, technology or legal requirements. The current version is always available on this page, together with the date of the last update. Material changes will be communicated to clients directly where appropriate.

For any question relating to this policy or to the processing of your personal data, please contact:

• Imperial Mindworks — [Registered legal entity name]
• [Street address, postal code, city], Switzerland
• contact.imperialmindworks@gmail.com